Editorial Assistant (Copy), Timber Press
Hachette Book Group
- Location
- Portland, OR (Hybrid)
- Posted
- September 28, 2026
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SUMMARY
Timber Press publishes nonfiction books, illustrated and narrative, in the categories of gardening, nature, science, craft, and lifestyle. We are seeking an Editorial Assistant to support our Executive Editor and Senior Editor. This is an entry-level role in our editorial department, but one with opportunities for learning and growth. This is a hybrid position, with three required days in the office, that is based in Portland, Oregon.
ESSENTIAL
DUTIES AND RESPONSIBILITIES
Interact professionally with authors and their literary agents, as well as internal departments, including design, publicity, marketing, production, and sales
Enter, maintain, and track metadata and other key title information in our central management system throughout the life of a book
Assist in manuscript reviews and production handover preparation, image program and art log reviews and creation, and other book-related company tasks for projects acquired and assigned by the senior editorial staff
Assist with onboarding new authors and executed contracts
Process and track payment requests and invoices
Support authors, editors, and design with photo research and procurement for specific books, including assistance with photo licensure and permissions
Draft independent contractor and commissioned art agreements for specific books
Draft descriptive copy and fact sheets
Attend editorial meetings, as well as marketing and sales meetings as required
Manage the editorial inbox, including unsolicited proposals
Research book sales using internal and external databases
Assist in ongoing departmental projects, such as book prize submissions, maintenance of rights lists, and metadata optimization for backlist books
Manage and order all complimentary copies of books
Apply titles for Cataloging in Publication records through the Library of Congress
Perform other administrative duties
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED
The successful candidate will
Have excellent written and verbal communication skills in addition to solid computer skills
Deliver timely, accurate work and demonstrate good follow-up and follow-through
Have demonstrated ability to work effectively within a team setting and with colleagues at every level of seniority
Be passionate about nonfiction books and curious and open-minded about a range of nonfiction subject areas
Be self-directed and able to work independently
Be highly organized, capable of multi-tasking, and detail oriented
Demonstrate imagination, creativity, and original thinking
Be proficient with email, calendar management, and file management tools, including Microsoft Word, Excel, and Outlook
Demonstrate understanding of and appreciation for the ideas of diversity, equity, and inclusion
As a leading book publisher, we believe that including and representing diverse voices in all aspects of our business is fundamental to what we do. Our publishing programs must reflect the broad range of backgrounds, experiences, political views and ideas that shape our society and publish books for all readers.
Hachette Book Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
The compensation for this position is $48,300. The following benefits are offered by the company: medical, dental, vision, basic and supplemental life, short-term and long-term disability, accidental death and dismemberment, critical illness, hospital indemnity, long-term care, health and dependent care FSA, commuter benefit plan, employee assistance program, tuition reimbursement, travel assistance, 401(k), discretionary bonus program, PTO (15 vacation days, 3 personal days, 10 holidays and generous sick leave) and group discounts on auto and home insurance and legal services. Eligibility requirements apply to some benefits and may depend on your job classification, hours worked and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms.
