Administrative Coordinator, High School Editorial Group (Contractor Opportunity)
Macmillan
- Location
- United States (Remote)
- Posted
- November 5, 2026
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Sign inJob Description
This position will be employed through Noor Staffing Group. At BFW Publishers, we are passionate about creating the best teaching and learning tools for teachers and their students. We have a proud history of providing bestselling resources for AP and other High School courses.
We are looking for an Administrative Coordinator (Contractor) to work 15-20 hours per week in our High School Editorial group. This is a 6-month contract position and will be reviewed for possible extension beyond that point based on volume of work and performance.
The Administrative Coordinator will provide vital support to High School Editorial team members, including our Development Editors, Media Editors, Program Managers, Associate Media and Assessment Director, Associate Content Development Director, Program Director, and Vice President, and will work closely with our full-time Administrative Coordinator. This position also facilitates interactions with key cross-functional groups, such as Accounts Payable, Finance, Legal, and Marketing, as well as with external collaborators, including authors, vendors, freelancers, and educators.
The role involves performing essential administrative tasks, including preparing manuscripts, processing payments, processing errata, and updating data in company systems. By addressing miscellaneous needs and challenges that arise, the Administrative Coordinator (Contractor) helps ensure the smooth daily operations of the High School Editorial team.
Responsibilities
- Communicate proactively across teams to gather information, answer questions, and resolve problems
- Coordinate and process errata
- Code and process invoices
- Order payments for authors and vendors
- Order gift cards and payments for market research participants
- Prepare manuscript for turnover into Production
- Create tickets in Jira to facilitate project management
- Prepare and update spreadsheets, logs, and other tracking documents
- Program surveys and process results data in Qualtrics
- Prepare request documents for contracts and agreements
- Route documents through DocuSign
- Onboard and maintain contractors via a third-party management tool
- Perform other administrative tasks as required
Qualifications
- High school diploma; college degree preferred
- Willingness to commit to the role for a minimum of six months
- Experience providing administrative support in an office environment
- Experience in a deadline-driven job with deliverables
- Project Management — Ability to oversee multiple tasks simultaneously, prioritizing tasks appropriately, staying organized, communicating progress, and meeting deadlines
- Effective and Proactive Communication — Excellent written and oral communication skills with the ability to interact professionally with stakeholders at all levels—including internal teams, cross-functional partners, and external clients or customers
- Collaborative Mindset — Enjoys interacting and working with others to meet goals; exhibits a customer-service-oriented mindset toward colleagues
- Positive, Flexible Attitude — Highly focused and productive, with a can-do attitude and team spirit; motivated to take ownership of tasks and solve problems with minimal direction
- Embraces Change — Enthusiastic about using new technology systems, AI, new processes, and new ways of working
Compensation and Benefits
- Pay rate: $27/hour
- Hours: 15-20 hours per week (weekly hours will be based on available work and may fluctuate)
- Assignment dates: December – May (with possibility of extension)
- Location: Remote
Application Information
- Please include a cover letter with your application
- This is a contract position administered through Noor Staffing Group
- The position is intended for six months, though early termination is possible if either party determines the role is not a fit, following the terms outlined by Noor Staffing Group
