• Manage calendars, scheduling, and meeting preparation for members of the Assessments Leadership Team, and protect their time by anticipating conflicts and prioritizing requests.
• Book and coordinate domestic and international travel, and prepare expense reports for leadership team members.
• Plan and run logistics for key meetings and events, including catering, room setup, and materials, for in-person and hybrid attendees.
• Run the Minneapolis office day to day: order and stock supplies, snacks, and equipment, and keep shared spaces tidy and welcoming.
• Be the point person for facilities issues such as maintenance, building access, and equipment, and raise larger matters, such as office moves, with our operations team and Wiley Facilities.
• Make sure required compliance posters and safety notices are current and properly posted.
• Serve as a trusted point of contact for the leadership team with colleagues, partners, and customers, and coordinate with executive assistants across Wiley, handling confidential information with discretion.
• Welcome visitors and new hires on site, and support employee experience and culture activities in the office.

Qualifications

• Bachelor's degree, or equivalent professional experience.
• At least five years of experience as an executive assistant, office manager, or in a similar administrative role.
• Experience supporting multiple senior leaders at the same time.
• Experience managing office operations, vendors, and events.
• Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
• Comfort with calendar, travel, and expense tools.
• Working knowledge of office compliance requirements, such as required postings.
• Strong written and verbal communication, with sound judgment and discretion with confidential information.
• A warm, service-minded approach with colleagues at every level.
• Ability to coordinate vendors and colleagues on tasks without direct authority.
• Ability to anticipate needs and solve problems with minimal guidance, and to shift quickly when plans change.
• Ability to work in our Minneapolis office at least 3 days per week.
• Flexibility to occasionally support early or late hours for key meetings and events.
• Ability to lift up to about 25 pounds when setting up for meetings and events.

• Experience in a corporate or multi-site company environment.
• Experience supporting a leadership team in a learning and development, HR, or software business.
• Experience negotiating with and managing vendors such as caterers and suppliers.
• Experience with procurement and expense systems.
• A track record of improving processes for leaders or for an office.

• Salary Range: 54,300.00 USD to 74,166.66 USD
• Comprehensive benefits package
• Meeting-free Friday afternoons for heads-down work and professional development
• Robust employee programming fostering community, learning, and growth
• Commitment to fair, transparent pay and continual learning and internal mobility

• Please attach your resume/CV to be considered.