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Supervision of Associate Business Manager

Beacon Press

OtherFull Time$20 / hour
Location
Boston, MA (Hybrid)
Posted
July 17, 2026

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Job Description

Role overview

The Associate Director of Business Operations reports to the Chief Financial Officer and has significant responsibilities for the maintenance of accurate financial records, preparation of sales and product reports, management of transactional processes related to cash receipts and disbursements, preparation of data for tracking backlist reprints, and general office support. This role supervises one staff member, the Associate Business Manager, who monitors backlist inventory levels and handles various monthly GL close activities including cash and inventory reconciliations. A detailed understanding of Acumen (the core financial system) and PRH STAR (repository for sales and inventory activity) is required.

Responsibilities

  • Monthly Financial GL Close and Reporting in Acumen:
  • Overall supervision of monthly GL close process and checklist sign-offs for CFO.
  • Monthly Sales Reporting & Analysis to BLT.
  • Quarterly Sales Reporting to Beacon Staff.
  • Audio Sales Reporting to Beacon Staff.
  • Preparation of assigned fiscal year-end audit schedules.
  • Documentation and refreshes of Business Office task checklists.
  • Acumen Product & Contract Set Up:
  • All Beacon saleable product set up in Acumen.
  • All Author contracts set up in Acumen.
  • All Rights and Licenses set up in Acumen.
  • Semi-Annual Royalty Payout:
  • Direct preparation of statements.
  • Perform accuracy testing.
  • Author Advance Reserve Analysis (quarterly):
  • Compute payout reserve for new titles.
  • Handle author inquiries.
  • Manage Author Portal.
  • Perform QA analysis after each payout (inquiries, returned checks, etc.).
  • Cash Control:
  • Cash Receipts & AR: Posting cash, Review AR Aging.
  • Cash Disbursements & Accounts Payable: Oversight for timely processing of payments.
  • Education of staff on Beacon Authorization Matrix and invoice processing workflows.
  • Phased transition in Acumen of various categories of cash spend from printed checks to electronic disbursement.
  • In coordination with CFO, refresh and maintain workflow for T&E processing.
  • Monthly accounting responsibilities for T&E (timetable TBD).
  • Prepare files for annual reporting to IRS for 1099s.
  • Data for Backlist Reprints:
  • Cross-train with Associate Business Manager to ensure back-up continuity for this key task.
  • Perform ad hoc sales and inventory analysis as needed for Director of Sales and CFO.
  • Identify functionality in STAR that can provide additional analytics and possibly replace some legacy tools to track backlist reprints.
  • Beacon Audio Administration:
  • Process narration/production contracts per the Beacon Authorization Matrix.
  • Maintain record of narration/production contracts.
  • Accounting to track cost spend per audio.
  • Sales and cost analysis for Beacon Audio operational reviews.
  • Track third-party Audio license sales.
  • Supervision of Associate Business Manager:
  • Support, coach, and supervise Associate Business Manager.
  • Complete required performance reviews and all compliance-related training for supervisors.

Compensation and Benefits

  • Salary Range: $80,000.00 to $84,000.00 annually

Location

Hybrid, Boston (onsite 2 days per week)

Application Information

  • To apply, please send your résumé and cover letter to [email protected] by July 30, 2026.