Licensing Coordinator

• Coordinate day-to-day administrative support for the Consumer Products Licensing team across multiple product categories and territories.
• Prepare Deal Memos and supporting documentation for internal and licensor approval.
• Track licensing opportunities from deal submission through execution using internal project management systems.
• Maintain accurate records of licensees, agreements, product categories, approvals, reporting, and key business milestones.
• Coordinate execution of licensing agreements with Licensing, Contracts, Finance, and external partners.
• Monitor renewal timelines and contract expiration dates, proactively notifying Licensing Managers of upcoming deadlines.
• Assist in onboarding new licensees.
• Serve as a liaison between licensees, licensing agents, licensors, and internal departments including Contracts, Product Development, Brand Assurance/Approvals, Marketing, Finance, and Legal.
• Track approval timelines and follow up with internal and external stakeholders to ensure timely completion.
• Assist with overdue payment and forecast reconciliation.
• Coordinate sample requests for licensors, partners, internal stakeholders, and marketing initiatives.
• Perform other activities as assigned.

• 1–3 years of experience in licensing, consumer products, entertainment, or administrative support.
• Exceptional organizational skills with the ability to manage multiple projects simultaneously.
• Strong attention to detail and commitment to accuracy.
• Excellent written and verbal communication skills.
• Proficiency in Google Suite, Microsoft Office, My Media Box, Canva, Asana, and Slack.
• Ability to manage competing priorities and meet deadlines in a fast-paced environment.
• Strong interpersonal skills with the ability to collaborate across multiple teams and external partners.
• Bachelor's degree or equivalent combination of education and experience.

• Japanese language proficiency (reading, writing, and speaking) strongly preferred.
• Experience working with licensors or international business partners.
• Experience with royalty reporting or licensing administration.

• Location: The Licensing Coordinator position is open to candidates local to the San Francisco Bay Area.
• VIZ Media operates on a hybrid schedule, and the Licensing Coordinator should expect to work onsite at our Downtown San Francisco office 2 times per week.
• There may be some required travel for this position to attend conventions or trade shows.
• Schedule: This is a Regular Full-Time position with flexibility in working hours outside of our core hours of 10:00 am - 4:00 pm.

• $65,000 - $75,000 annually, depending on experience, with additional variable compensation.
• Partially subsidized Health, Dental, and Vision insurance.
• 401(k) savings plan – including employer matching.
• Flexible Spending – health and dependent care.
• Commuter stipend for in-office work.
• Life Insurance/AD&D/STD/LTD.
• Legal & ID Theft insurance.
• Group Pet insurance rates.
• Paid holidays, vacation, and sick time - plus your birthday is a holiday!
• Philanthropy program, including paid time off for volunteer work.
• Wellness program, including fitness membership discounts and reimbursement.
• Full time casual dress.
• Flexible work hours.

As part of a multi-media entertainment company, employees may be subjected to work-related content such as: sexually explicit images, nudity, and graphic violence. Applicants should be willing to work with this type of content.

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