Role overview

The Penn State University Press seeks a Journals Production Coordinator to oversee the production workflow for a portfolio of titles in the press’s expanding journals program. This is an exciting opportunity to join the Penn State University Press, which has a robust journals program that publishes about 80 journal titles—of which publish about 175 issues total yearly. Reporting to the Journals Production Manager, the Journals Production Coordinator will manage the production processes from receipt of accepted manuscripts through the print and digital publication for designated titles.

Responsibilities

Manage end-to-end production workflows for assigned journals from accepted manuscript through print and digital publication.
Develop and monitor production schedules, ensuring deadlines are met and multiple issues move efficiently through concurrent stages.
Coordinate manuscripts and proofs among editors, authors, copyeditors, vendors, and printers to maintain a consistent workflow.
Review submissions for completeness, formatting, and production readiness; prepare files for digital workflows, including image quality checks and metadata application.
Oversee quality control across all stages, including copyedited files and proofs, ensuring accuracy, consistency, and adherence to style guidelines while incorporating author and editor corrections.
Ensure compliance with permissions requirements for third-party content, coordinating with authors and editors as needed.
Maintain journals database and production records, including schedules, contacts, permissions, and production status.
Collaborate with external vendors and support onboarding of new journals by guiding editors and staff on workflows and expectations.
Communicate regularly with editors and authors to manage timelines and keep projects on track.
Assist with administrative and financial tracking, partner with the Production Manager on planning and reporting, and support systems, training, and special projects.
Collaborate with external copy editors, project managers, student workers, and vendors for composition, printing, and online distribution.
Interact with educators and administrators at universities around the world.

Required

Qualifications

Knowledge of publishing workflows, including editorial, production, and print and electronic publication processes
Proficiency in Microsoft Word, including document formatting and use of track changes
Effective communication skills with the ability to build and sustain professional relationships
Inclusive and respectful when working with others
Ability to manage multiple priorities in a fast-paced, deadline-driven environment

Preferred Qualifications

(one or more)

Demonstrated understanding of basic copyright law and permissions requirements
Working knowledge of copyediting principles and editorial standards
Familiarity with online editorial and peer‑review workflows
Ability to prepare digital files for transfer to publishing platforms
Familiarity with journal management systems such as Editorial Manager® (Aries Systems) or Biblio (Virtusales)

Minimum Education, Work Experience & Required Certifications

Bachelor's Degree
1+ years of relevant experience; or an equivalent combination of education and experience accepted
Required Certifications: None

Application Information

Applicants must submit a cover letter addressing their interest and relevant experience, in addition to a resume.
For additional information on remote work at Penn State, see Notice to Out of State Applicants.

Additional Information

After training, the Journals Production Coordinator will work with various software, including Adobe Acrobat, Adobe Photoshop, and more of Microsoft Office 365. The Pennsylvania State University Libraries is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process.

Background Checks/Clearances

Employment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.

Compensation and Benefits

The salary range for this position, including all possible grades, is $49,188.00 - $71,340.00.

Information on Penn State's salary structure.

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off whichانس includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

Campus Security Crime Statistics

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

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Journals Production Coordinator, Penn State University Press

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