Administrative Assistant (Distribution)

• Provides confidential administrative support.
• Prepares correspondence, weekly and monthly reports, memos, and contracts.
• Collects and prepares information for meetings with staff members and clients.
• Manages telephone calls, schedules meetings, and makes travel and lodging arrangements.
• Maintains systematic files, greets guests, orders supplies, and processes expense reports.
• Offers technical support to the department, including liaising with Facility Services, Telecom, Human Resources, and IT for office moves, maintenance, phone systems, computer setup, and service issues.
• Completes weekly and monthly reports, which may include inventory, daily status, variances, and efficiency metrics.
• Works directly with vendors to negotiate purchasing costs for various supplies.
• Plans, arranges, and purchases supplies for warehouse functions and celebrations, including calculating requirements for serving full meals to large numbers of associates safely and orderly.

• High School Diploma or GED.
• 5 years of administrative experience at the executive level.
• 6 months of work experience involving walking, standing, lifting/carrying, bending, squatting/kneeling, twisting/turning, climbing, reaching above shoulders, and typing/keyboard use.

Skills

• Strong communication skills.
• Proficiency in Microsoft Office Suite, including Excel.
• Experience working on an Intranet.
• Ability to multitask effectively.

• Hiring Salary Range: $22.17/hr - $27.48/hr. This range is determined by factors including education, experience, knowledge, skills, abilities, geographic location, internal equity, and market data.
• Highly competitive compensation package with generous benefits beginning on the first day of employment, including Medical/Prescription Drug plans, HSA, Vision, Dental, and Health Care FSA.
• 10 vacation days and 10 sick days accrued annually, plus 3 personal days.
• 401K match, Life and AD&D insurance, Employee Assistance programs, Group Legal, and more.
• Encouraged continued education with our tuition reimbursement program.
• Financial and in-kind opportunities to engage with non-profits in your community.
• Company match program for United Way donations.
• Volunteer opportunities and in-kind drives for non-profits throughout the year.
• Casual Dress Code.